PANDORA

Location

EXECUTIVE ASSISTANT

Posted: 7 Jun 2018

Deadline: 9 Jul 2018

Location: Madrid, Spain


ARE YOU A STRUCTURED AND SERVICEMINDED FACILITATOR WITH SUPERB COMMUNICATIONS SKILLS? WILL YOU APPROACH STAKEHOLDER MANAGEMENT WITH PROFESSIONALISM AND A CAN-DO-ATTITUDE WHILE WORKING IN A COMPLEX AND FAST-PACED ENVIROMENT? AND DO YOU WANT TO JOIN ONE OF THE WORLD’S LEADING JEWELLERY BRANDS?

Pandora is looking for an experienced and skilled Executive Assistant to support the Country Manager as well as the local Management Team. The Executive Assistant will be based in the city of Madrid and report to the Country Manager in Spain.
 
You will be overall responsible for Travel/Showroom management and to coordinate all back-office activities including the fit-out of the new office space. You will also assist in organizing and coordinating meetings, inter functional special projects and events.
 
MAIN JOB RESPONSIBILITIES

SECRETARY ACTIVITIES
  • Supervise deadlines of special and cross functional Projects
  • Coordination of international visits, conferences and social events
  • Prepare data and presentations for meetings and reviews
  • Manage Country Manager’s expense reports
  • Conduct researches and data analysis in order to draw up documents and reports
  • Manage Meeting coordination, conference bridges arrangement, conference room reservation, food service organization etc.
  • Be a communication link amongst team members 

TRAVEL MANAGEMENT
  • Manage cross functional calendar
  • Be responsible for managing the budget assigned and scoping new suppliers in the areas of responsibility when needed, for conducting the related pitching process and for defining the related contractual terms together with legal department
  • Manage the current suppliers by ensuring respect of all internal procedures related to contract definitions and order flow

SHOWROOM
  • Manage jewellery inventory, new orders and returns
  • Manage preparation and periodic dismantling
  • Be responsible for internal Showroom and book it for the different Departments (Visual, Training, etc)

PROFESSIONAL AND PERSONAL QUALIFICATIONS
  • Mastery of MS Office (Excel and PowerPoint)
  • Fluent in English and Spanish
  • Detail oriented without losing the big picture.
  • Ability to maintain confidential information
  • Excellent communication and interpersonal skills at all levels
  • Ability to manage several projects and tasks simultaneously
  • Strong sense of urgency in completing work and responding to colleagues questions or concerns
  • Ability to work as part of a team
  • The ideal candidate has a strong experience as Executive Assistant or in a fast multinational environment

WE OFFER

You will be part of a fast growing company in an exciting business. You will work in an international environment of can-do spirited, passionate and performance driven people. Furthermore you will be cooperating with stakeholders in different markets and functions and have great opportunities for personal development.
 
CONTACT
If you see yourself in the position and would like to become a part of the PANDORA world please click here to apply.
 
 

PANDORA designs, manufactures and markets hand-finished and contemporary jewellery made from high-quality materials at affordable prices. PANDORA jewellery is sold in more than 100 countries on six continents through around 7,700 points of sale, including more than 2,400 concept stores.
 
Founded in 1982 and headquartered in Copenhagen, Denmark, PANDORA employs around 25,300 people worldwide of whom more than 13,000 are located in Thailand, where the Company manufactures its jewellery. PANDORA is publicly listed on the Nasdaq Copenhagen stock exchange in Denmark. In 2017, PANDORA’s total revenue was DKK 22.8 billion (approximately EUR 3.1 billion).
 
See all our products and collections on www.pandora.net